Synchronize Rooms with model regularly during the design stages
Log records synchronization dates to easily track changes
Compare briefed/ programmed Room data against designed Room data
Link to model to Validate Occurrences in Rooms

Revit: Link and Synchronize Item Occurrence / Family Type Instance

Before synchronizing:

Step 1: Set Revit Attribute Configurations

Step 2: Link and Synchronize dRofus Items and Revit Families types

Synchronize Item Occurrence / Family Type Instance

Synchronize Item Occurrence with Family Type Instance by:

Import and update Item Occurrence to selected Linked Items

Compare and update Instance / Occurrence in one Room/ Space

Compare and update Instance / Occurrence in Multiple selected Rooms

Sync Selected Instances.

Sync instance in Current View

Synchronizing ArchiCAD Objects with Occurrences

The dRofus Addon allows to synchronize data between parameters of ArchiCAD Objects and attributes of dRofus Item Occurrences.

For this to occur, the ArchiCAD Objects need to be linked to dRofus Items. (Refer to Linking ArchiCAD Objects to Items in dRofus.)

Also, the ArchiCAD Zones (in which Objects have been placed) need to be linked with dRofus Rooms (in which Items have been planned). (Refer to Linking ArchiCAD Zones.)

To synchronize data between ArchiCAD Objects and dRofus Item Occurrences, select Sync Instance Data with dRofus within the dRofus Menu:

The Synchronize Item occurrences dialog panel shows how the Objects placed in Zones in ArchiCAD compare against Items planned in Rooms in dRofus, and what would happen if synchronization was carried out for the chosen Objects.

A more detailed overview of the Objects in Zones vs Items in Room can be viewed within the Link status dialog, which can be accessed by clicking on the button. (Refer to Linked ArchiCAD Objects in Zones Status.)

In addition to synchronizing the data, the above dialog can also assist in reconciling the count of placed Objects in Zones vs. planned Items in Rooms by creating, deleting and updating occurrences in dRofus. This is enabled by checking the box next to Create/Delete/Update occurrences in dRofus. An Item Occurrence (with quantity that is greater than 1) planned in dRofus can be split into multiple Occurrences where it matches multiple Objects placed in ArchiCAD. This may be required where the values differ between occurrences of the same Item.

Example

There are two doors designed to be in the same Room, and there is an Occurrence of the door type planned in dRofus with quantity 2. The Occurrence planned in dRofus matches the door objects designed in the model. The door objects have a "Door Number" property containing a unique number for each door. If you want to synchronize the door numbers to dRofus, the option against Create/Delete/Update occurrences in dRofus will need to be checked prior to synchronization. The planned Occurrence (with 2 as quantity) will then be split into 2 Occurrences (each one with 1 as quantity), and each Occurrence can then inherit different values as the door number.

It is also possible to synchronize data such that it is only one-way to the model (i.e., without changing data within dRofus). This can be disabled by unchecking the box next to Update instance data of occurrences planned in dRofus.

Clicking on "Options..." will open the following dialog:

Hide Sub Items: Allows you to choose whether or not to show Sub-Items within the list.
Hide Items not marked 'To be modeled': Allows you to choose whether or not to show Items that are not marked 'To be modeled' within dRofus.
Using Room Configuration: Shows the active Room Configuration. You can swap to another configuration by first clicking on the active configuration and then selecting another preferred configuration.
Using Item Configuration: Shows the active Item Type Configuration. You can swap to another configuration by first clicking on the active configuration and then selecting another preferred configuration.
Using Instance Configuration: Shows the active Item Occurrence Configuration. You can swap to another configuration by first clicking on the active configuration and then selecting another preferred configuration.
Synchronize instances not linked explicitly: Allows you to synchronizing Objects and Occurrences that are not linked to each other, but matches based on the type, parameters and planned quantity.
Synchronize instances matched with ambiguity: exists because there can be a situation when a room contains multiple occurrences of the same type and it is not clear what object should be synchronized to what occurrence. We call these occurrences and objects as "matched with ambiguity". By default they are not synchronized. But if you turn the 4^th option on, these objects will be matched to occurrences randomly and will be synchronized. It may be useful when you synchronize the model for the first time and there are no differences between occurrences of the same type. You should still use this option carefully, because it can interfere with the relationships between planned and designed data.
Item Responsibility filter: Allows you to choose which dRofus Item Responsibility to include within the Items in Room list.

Log with change list

You can use change lists to structure the changes made in dRofus. Changes will be automatically linked to a change list in which information is easily filtered in the log Panel. If, for example, you want to make a set of changes related to a user meeting, design meeting, building meeting etc., it may be beneficial to link these changes to a change list so that you can easily search for the data in the log Panel.

To start a log with a change list, you will find the change list in the item menu and the room menu:

If you are updating rooms, go to Room → Log -> Start logging with change list.

If you are working within the items overview, you can also select Start Change List from the Log menu tab at the top.

The Panel which appears will show you all change lists previously created for the project. You can either choose to link the changes you are about to make to an existing change list or create a new change list. To create a new change list, click on New and type in a name or number for the change list.

This name will then appear in the log Panel under Change list. You also have the option to type in a log note which is automatically saved in the note field in the log for all changes you make for this change list. Then click OK. Please note that only changes to function program, room, Room Data and finishes are logged in the change list, not item.

All changes you now make will be marked with the name you assigned to the change list, and this will continue until you decide to end logging with change list. Go to Log->Stop logging with change list to close the change list.

Note that when a Change List is selected from the drop down, they will appear in alphabetic order.

Now that you have a set of changes marked with a change list, you can go to the log Panel, choose "Show log" , select which log you want to see and go down to Change list and choose the one you have created. All changes related to the change list will be displayed in the list on the left (figure below).

Room Details PDF Report

This report provides all content for Rooms. By default, the report includes Room Data, Occurrences, Core Properties, Areas, Groups, Classifications, and Statuses. Notes, Images, and Documents can also be included.

Filter and Order

We provide six filters by default, Room Function, Room Function Number, Room Number, User Room Number, Room Name, Has Room Data. If the project uses room groups or statuses, the first room group or status is also listed as a filter. If more filters are needed, select Add more filters.
The order of the rooms is by default set to Room Function Number, but selecting the ellipses (three dots) in the order menu will allow any field to be used to define the order of the rooms.

Report Content

We provide eleven content sections in this report. Room Data and Occurrences are turned on by default as the primary sources for this report. If the project has several item lists, all are active by default.

Report Content sections can be modified without a custom template; these edits are available to any user. To remove content from a report, uncheck the box next to that content.

Edit Room Data

Room Data, by default, has no filters for flags or view filters. By default, show all data fields regardless if they have data and will include fixed text. These choices can be modified by selecting Edit next to this content section.

Any view filters defined by the project admin can be used for reporting purposes and can be selected from the drop-down menu.

To ensure only populated data shown in the report, check the box next to Only fields with data.

Edit Occurrences

Occurrences, by default, show four columns with the following column widths: Item Number (35%), Name (*), Quantity (10%), and Budget price (15%) that can be adjusted to include any occurrence fields. The asterisk * denotes no width defined and is what is left over, making up 100% after using the columns defined with a width. To edit the columns select Edit next to this content section.

Each column can have a different header by overwriting the header once a field has been selected.
Header Groups are used to add a header above that groups field together. If fields have the same value, we will group them.
The width can be defined as a percentage (%), pixel (px), inch (in), millimeter (mm), or point (pt). It is recommended not to mix methods for the best results. We default to a percentage if no unit is provided behind the number.
Aggregation can provide a summary of numerical columns.
An aggregation label can be defined with the aggregation value we calculate.
Text alignment can be modified for each column. We default text to the Left. We default numbers to the Right. Options are Default, Left, Right, or Center.

Filter Occurrences

No filters are applied by default, but any occurrence fields may filter the occurrences. The order may also be defined with any occurrence field. Select Filter next to this content section to edit the filter and order.

We provide default filters based on the report type and context. If additional filters are necessary, select Add more filters to see a list of additional fields that can be used to filter the content further.

Select the ellipses (three dots) in the order by menu to define the order for the content.

Split by Item List

The option to split the occurrences lists into separate lists that can be individually managed or turned off is available once the Split by Item List is selected.

Once split, specific lists are turned off by unchecking the content section. Filters can be different for different lists providing different columns for each list.

Select the Show more button in the Report Content section to see additional content.

More options

Report titles are defaulted to match the original name of the built-in report, but they can be overwritten.
Report subtitles can be defined but are empty by default.
The Paper size defaults to A4 but can be modified to A3, A1, Ledger, Letter, Tabloid, ARCH E, and ARCH E1.
Page Orientation is defaulted to Portrait but can be modified to Landscape.
The report output format is defaulted to PDF. If individual parts need to be created, Batch PDF is your option and allows you to select any field to help define that individual PDFs. o do so, click the ellipse (three dots). In older reports, there are other options (see Old Reports More Options )