Views limit the fields visible in the Room Data form. There are two types of views:

• System view: These are views defined by a person with administrator access to the project and which other users cannot see. We can use such views to specify the fields to be utilized in a project at any given time. The Room Data form may contain a number of fields which are not relevant for use in a specific project. It may also be preferable to limit the form to only a few fields for a certain period of the project. You can define as many system views as you want, but only one is visible to the users and this is the one which is defined as the project's default view. The default view is the one displayed to users when they open the Room Data panel, export to Excel and print.
• User view: Views marked as user views can be used by all users. This allows you to e.g. define views according to the kind of fields an individual user has to fill in or views which can be utilized for certain types of room.

Defining and editing views

You can create, delete and edit views from the following menu: Settings->Room Data view filter.

If you want to create a view, click on New. Assign a name to the view and decide whether it is to be a user view or not. If you do not specify that it is a user view, it will become a system view by default. You can also specify whether the view is to be default or not. You can now choose the fields to be included in the view by moving fields from the left (available fields) to the right (fields included in the view). To do this, select the field you want and use the buttons in the middle of the window or double-click on the fields.