Overview

dRofus allows users to follow items linked to a room through every stage of the procurement process. Throughout the entire process, users work with this unit which we refer to in this document as an occurrence. An occurrence is a specific article linked to a specific room. It has a volume and is also linked to a priority specification in the planning stage. As opposed to occurrences, all components of the same items with the same priority in the same room are processed as one unit.. Every stage of the process (tender, agreement etc.) provides an overview of occurrences. These are also presented at aggregate level (i.e. per item) but this is for display only and the program will always work with the individual occurrences. The occurrences will be marked on the lists with an icon indicating the stage the occurrence is at in the procurement process. The icon is the same as that described in copy Organisation in dRofus. At item level, the icon will be the same as the occurrence which has reached the highest stage of the process. If occurrences are not at the same stage, this will be displayed with a red exclamation mark . The overview of item in the tender group will therefore provide an overview of occurrences from planning and throughout every stage of the process.

Overview of procured equipment in a room

Users can view an individual room and gain an overview of all the items which are or have been linked to a room during the procurement process. The quantity for the different stages is displayed along with information on where an occurrence may have been moved from or to. To open this overview, right click on an occurrence and select Equipment in room (procurement).

Image RemovedYou can navigate between the windows by:

• Click on the +/- icon to show and hide.

• Use the TAB key to move the focus from one list to the next where FF&E's/occurences are found.

• Using the arrow keys. Using the following keyboard shortcuts:

Shortcut	Function
Image Added	Focus on the tree on the right-hand side
Image Added	Focus on the active tab on the left-hand side
Image Added	Select next tab
Image Added	Select previous tab